Registered Vendor Updates

Email sent to registered vendors August 7, 2016

Thank you for choosing to participate at The 19th Annual Alberta Street Fair, presented by Legacy-GoHealth Urgent Care, on Saturday, August 13, 2016.

We are excited to see so many familiar names and welcome many of you as first time vendors. This email contains important information about the day, including your vendor assignment. Please read it thoroughly! This email was sent to you as the contact who registered for the event, if there are others who need information leading up to the street fair, please forward to them!

Before I get into all of the vendor details you been anxiously awaiting, I have a deal for you! We still need quite a few volunteers to help make Alberta Street Fair a smashing success and I’m hoping you can help. Here’s our offer – for every volunteer you refer that works at least one shift this year, we will knock $10 dollars off your 2017 vendor registration (up to the total cost). Ask your friends, family, customers, fans and followers to sign up to volunteer online here www.signupgenius.com/go/4090c48a4a623aa8-alberta and enter “Ref. by [your vendor name]“ in the public comments section of the sign up. There volunteer shifts available on Friday, Saturday and Sunday. When vendor registration opens next spring we will get you a discount code to redeem your credit. Questions about volunteering should be directed to Meghan O’Garr, meghan@albertamainst.org or 503-683-3252 x 1.

Now back to all of the important vendor details…

First, please know that I am human and if I’ve made a mistake I will try very hard to fix it – with over 300 vendors covering 20 blocks of Alberta Street, this is a really big complicated puzzle. I did my best to accommodate all of your hopes and dreams, updates and changes while putting this together. That said, in order to maintain any level of sanity over the next few days, please do not ask the question, “Can you move me to XXX?” We continue to increase activity throughout the event so every spot is a good spot.

Day of Event Schedule
8:30-10:30 AM: Vendor check-in & set up – vendors must enter Alberta Street from the side streets (see 2016 Vendor Instructions linked below for details)
10:30 AM: All vehicles must be off Alberta street. Please unload and move your vehicle as quickly and safely as possible.
11AM – 6 PM: Event is open to the public. All vendors are expected to be “open” these hours. The main stage and beer garden at NE 11th stays open until 9:30PM.
6 PM: Vendor tear down & load out (vendors may not leave before this time).
7 – 8 PM: Alberta Street reopens.

Important Vendor Do’s and Don’ts

  • DO help us leave Alberta Street cleaner than we found it!
  • DO NOT leave bags of trash on the curb. A garbage bin is never more than a block away. When in doubt or at the end of the day take your garbage to the dumpster at NE 16th Avenue – located just north of Alberta Street.
  • DO NOT block resident driveways on Alberta Street or in the surrounding neighborhood!
  • DO maintain a 3’ diameter around fire hydrants.
  • DO stay within your allocated space and remember you are responsible for providing your own canopy, tables, chairs, etc.
  • DO NOT serve, sample or sell alcohol – you will be asked to leave if you do.
  • DO NOT sell, promote, or display marijuana – you will be asked to leave if you do.

Generator Policy (reminder):  All generators required pre-approval. If you plan on using a generator and have not received pre-approval, please email me the make, model, wattage and noise rating for your generator. ONLY quiet generators or generators with baffle box noise rating below 70dB will be considered. With respect to all of our vendors, anyone who does not comply with this policy may be asked to leave the event and no refunds will be issued.

Vendor Assignments
Your assignment will consist of two numbers.

The first number is your block number, indicating within which block your space is located. (Block #11 is between 11th-12th Ave, 12 between 12th-13th Ave, etc.)

The second number is your space. Odd numbers are located on the north side of Alberta, even space numbers on the south side. Smaller numbers are located toward the west end of the block–larger numbers toward the east end.

Assignments will be marked on the CURB of each block with the space number written between two marked lines. Please stay within the lines and do not move to an “empty” space without approval. Out of respect for our on-street businesses and residents, some spaces must stay empty.

Other notes about vendor assignments:

  • Both 14th Ave and 14th Place cross Alberta Street. A location starting with 14 indicates a space between 14th Ave-14th Place. A location starting with 14P indicates a space between 14th Place and 15th Ave.
  • Spaces that include “Int” are located in the intersection of the cross street.

Link to Alberta Street Fair Vendor Instructions

Link to Alberta Street Fair Vendor Assignments

Vendor Check In Options
Option 1. If you feel confident finding your spot, you can go directly to it and begin set up starting at 8:30 AM. A volunteer will come by with your permit between 10-11AM. There is no need to stand in line. If you have ANY questions about whether or not you are in the right space, please ask before setting up! Setting up in the wrong space might mean having to move accordingly.

Option 2. Walk to the vendor check-in station which will be located at the SW corner of NE 18th and Alberta (at the bus stop by the Beaver). Please do not drive to this location!

Special Instructions for Food Vendors
Multnomah County Temporary Restaurant License
Each entity that wishes to sell or give out food to the general public during a special event is required by Oregon law to obtain a temporary restaurant license, with limited exceptions. For more information visit multco.us/services/temporary-food-events. You should be prepared to undergo a health inspection on-site).

Propane Permit
Food vendors are required to have Propane and/or Natural Gas Permits. Contact Portland Fire & Rescue Permit Office online or call 503-823-3712 to obtain Propane Permit Application Form # 300.71.

Meal Tickets
All prepared food vendors must provide 10 meals to The Alberta Street Fair. We will produce coupons which are redeemable at your booth during the day of the event; you may select what menu item you would like us to use to honor the food voucher. Please let me know if you have any questions.

Insurance
All food vendors must supply Alberta Main Street with a $1,000,000 Certificate of Insurance. Certificate must name Alberta Main Street as an additional insured party for the date of the event. Please email electronic copies to me or fax to (503) 688-1325, or mail/drop off at Alberta Main Street – 1722 NE Alberta Street – Portland, OR 97211.

Cancellations: The deadline for cancellations was July 15th. At this point we are unable to issue refunds for cancellations, but if for some reason you can’t make it – please let me know!

Other Info and Links
The Alberta Street Fair website has a ton of information – if you haven’t already, be sure to check it out.

  • Portable Restroom Locations: 11th, 14th, 17th, 21st, 25th and 29th
  • First Aid Station: at 14th Place (Zoom+Care)
  • Alberta Main Street Information Booth: Between 17th – 18th on the South side.
  • Garbage/Recycling: Located throughout the event. Dumpster located at NE 16th Ave (north of Alberta).

Download an Event Map
Alberta Street Fair Graphics
Mutual Expectations

Be Social: Share our posts and tag us on yours! Event hashtags: #onlyonalberta #albertastreet #2016ASF

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More Questions?
Please review the FAQs and if you can’t find the answer, send me an email. On the day of event, I can be reached at 503-208-6184. Please remember there are over 300 vendors and only one of me.

Thank you for vending at Alberta Street Fair!

I look forward to seeing you on Saturday,

~Kimberly

Kimberly Pillon
Vendor Coordinator
Alberta Street Fair 2016